How to Print Planner Inserts for Your Pretty A5 Planner

Print your own beautiful A5 planner inserts

In this post, I’ll be sharing how you can print planner inserts and my recommendations for tools that will give you a great finished product and make things easier.

If you have an A5 planner or another binder style planner where you can refill the pages, I’m going to show you how I print my own inserts and the tools I recommend.

First things first, you’re going to need a printer. And if you’d like your planner pages to have colour, then I’d recommend a colour printer. That might sound obvious, but I know that there are people who only have a monochrome (or black and white) printer. 

I’d also recommend that you use a cartridge printer and not a toner printer. Most domestic printers are cartridge printers and use separate ink cartridges for the various coloured inks. Toner printers are often used in schools and offices for printing large quantities of black and white documents.

The printer I currently have is an Epsom XP-8600. It’s a good printer for media, colour documents and for printing on to really thick card. This is because it has a rear paper feed that can take thicker paper without bending it too much. And it’s not an expensive printer.

If you’d like to print on card but you’re not sure what thickness of paper your printer can handle I strongly recommend reading the manufacturer’s manual before trying to print on cardstock. My previous printer died because I was trying to feed 300gsm card through it when it’s maximum paper thickness was 190gsm! If you don’t know the limits of your printer, don’t guess! It’s better to be safe than sorry!

Okay, moving on from printers, let’s talk about papers.

There are a ton of different paper types out there. And the type of paper you choose to use depends a lot on how whether you prefer a week to view page or a page-a-day view. Basically, how many pages you’ll be putting into your planner.

If you’re a page-a-day person

Then I’d recommend thinner paper (like 80gsm or 90gsm) so that you can fit more pages inside your planner. However, if you really hate seeing ink coming through on the reverse side of your pages, then you’ll probably want to use 100gsm paper.

If you’re a week-to-view person

Then you can use heavier paper without having to worry too much about having an over-bulging planner.

I don’t recommend using hand pressed papers to print on. The uneven surface of hand pressed paper makes it difficult to print stationery with a uniform look. You’ll have some pages with complete lines and others where the lines are patchy. 

If you want to have some pages that are printed on cold pressed paper you can do this. Just be sure that whichever paper stock you choose, it has a fairly smooth surface.

One final point about paper.

If you have an A5 planner, then I’d recommend using A5 paper. This might sound obvious, but I mention this because I know that it’s tempting to print planner inserts on A4 and then cut the paper in half. And whilst you do end up with two A5 pieces, unless you’re a robot, you’re likely to end up with pieces of paper which are almost A5… but not quite. And when you put them all in your planner, the pages will stick out at different heights. Don’t ask me how I know this! 🤦🏽‍♀️

At the time of writing this, my printer doesn’t print to the edge or print duplex on A5 paper. This is an update I’m eagerly waiting for! So my tutorial below will walk you through steps assuming that your printer doesn’t print duplex on A5 either.

What’s printing to the edge?

This is where your printer can print ink right up to the edge of the paper (without leaving a gap for the margin).

What’s duplex printing?

This is where you printer can print on both sides of the same piece of paper without you having to feed it through the printer again.

So we’ve covered printers and paper. Let’s move on to the main reason you’re here! How to print your own planner inserts!

How to Print Planner Inserts & Refills

Okay, so I’m gonna just get this out of the way. As the creator of Paper Me Pretty, I use the stationery items inside the monthly bundles as the basis of the items I include in my A5 planner. So if you’re looking for beautiful planner inserts that you don’t have to create yourself from scratch, I highly recommend you join our stationery club so you can get beautiful new stationery each month. Click below to find out more and join.

do you like pretty stationery?

Join our club!

Each month, our members get 25+ beautiful stationery items to print at home.

Our stationery helps you become organised and productive for a tiny monthly price!

Plan before Printing

Before you begin to print planner inserts, you should to have an idea of the different page layouts you want to include in your planner. And you’ll need to know how many pages of each layout you want to print.

Knowing this before you begin printing will remove a lot of headache about wasting paper.

The key is to have an even number of pages that you want to print (unless you specifically want a one-sided page).

So, here’s an example of what it might look like if I plan on having a day-to-view spread in my planner:

Say I want to print a month’s worth of pages with:

  • a day-to-view spread
  • a weekly review page each week
  • A month-to-view calendar and
  • 3 goal planner pages

Let’s start with the Day-to-View sections

Because there are seven days in a week, I would need to add a page to the daily pages so that there will be an even number of pages. So if I added one weekly review page to my daily section, I will now have 8 pages. Now my weekly sections will be complete as they have an even number of pages.

Now for the Monthly Calendar

With my month-to-view calendar, I have a few options. Because the month will be split across two pages that face each other, I will need pages to go on the reverse sides of the calendar.

For the left-hand side of the calendar, I like to put an Art Print Quote on the reverse side. This is because it’s a lovely start to my month to see this as the first page. And on the right-hand side of the calendar, I like to use a Notepaper page on the reverse side. This is a nice place to jot down ideas, notes and other things.

If you wanted, you could simply put Notepaper pages on both of the reverse sides of your calendar. Or you could print a page with the title of the month on the reverse side of your left-hand calendar page.

And finally, let’s plan our Goal Planner pages

With the Goal Planner pages, you can choose to print the three Goal Planner pages and add a Notepaper page to make it a total of 4 (even) pages. Or you could print a Notepaper page on the reverse of each Goal Planner page. That would make a total of 6 (even) pages. The latter is how I like to print my Goal Planner pages. That’s because it gives me somewhere close by to write extra tasks, ideas or things I’ve researched for my goal.

How to print double-sided A5

This is the part that often trips people up when it comes to printing refill inserts for their A5 planner.

The way to not get confused is to think of each page as either a front page or a back page. Your front pages will be all the pages on the right-hand side of your planner. Whilst your back pages will be all the pages on the left-hand side of your planner.

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Printing your Day-to-View Planner Inserts

So, let’s start with printing our day-to-view pages first. And I’m going to assume that your printer doesn’t print duplex A5. 

Let’s say we want to print four weeks of our daily sections – so that’s four sections.

Each section will be 8 pages long and will use 4 sheets of paper (once we’ve printed on both sides). One of these sheets will have a Weekly Review page on the back side of it.

So, to clarify, each week will use 4 sheets of A5 paper.

4 weeks x 4 A5 sheets = 16 A5 sheets.

Once your A5 paper is loaded into your printer, print 16 copies of your Daily Page.

When that’s done, remove 4 of the sheets (which we’re reserving for our Weekly Review Pages).

You’ll be left with 12 copies of your Daily Page. Insert these pages into your printer so that when they print, the copy will print on the reverse of each page.

Now, you’ll print 12 more copies of your Daily Page. You should now have 12 sheets that have your Daily Page printed on both sides. 

Next, take your remaining 4 copies that you set aside and put these in your printer so that when printing, they will print on the reverse of each page.

Then print 4 copies of your Weekly Review page. You should now have 4 sheets with a Daily Page on one side and a Weekly Review page on the other. Your Daily Page is the front page and your Weekly Review is the back page. You can now put one of these pages after every third Daily Page sheet to make your four weekly sections complete. And you can now hole punch these pages and put them in your planner.

Printing a Month to View Calendar

Let’s move on to printing our calendar pages. Watch this video here for how you can print across two pages and create your month-to-view page.

Once you’ve got your monthly calendar printed, you’ll now want to print the reverse sides. This is pretty simple. 

Let’s start with the left-hand side calendar page. Put it in your printer so that you can print on the reverse of it. Then just choose your option for the reverse side of your left-hand calendar page and print one copy of that.

Do the same for your right-hand side calendar page. You should now have a month-to-view calendar with your chosen pages printed on the reverse of each side. Remember, when hole punching these pages to place the calendar pages FACING each other!

Printing the Goal Planner Pages

For our final section, our Goal Planner pages, if you want the 4-page option, simply print 2 copies of your Goal Planner Page. Then put one of your copies back into your printer so that you can print on the reverse side and then print one more copy of the Goal Planner Page.

Put the remaining Goal Planner page into your printer so that you can print on the reverse side and print one copy of your Notepaper page. You should now have 2 sheets with Goal Planner pages on three of the sides and a Notepaper page on one of the sides. Your Notepaper page is the back page for this mini section. You can hole punch these and place them in your planner.

If you’d like to print the 6-page option, simply print 3 copies of your Goal Planner page. Once done, put these pages back into your printer so that you can print on the reverse and then print 3 copies of your Notepaper page. Simple! You’ll now have 3 sheets with Goal Planner pages on the front and Notepaper pages on the back. You can now hole punch these and place them in your planner.

So there you have it! A mini tutorial on how to print refill inserts for your A5 planner. If you have any questions related to planners or refill pages or our stationery club, leave them in the comments below!

And if you’ll like pretty stationery, then join our club!

do you like pretty stationery?

Join our club!

Each month, our members get 25+ beautiful stationery items to print at home.

Our stationery helps you become organised and productive for a tiny monthly price!

How to Print Planner Inserts for Your Pretty A5 Planner

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28 Comments

    1. Very helpful tips. I love learning from someone who has already been through the process of trial and error.

  1. I should start using planners as well very soon. I deliberately didn’t take mine with me during the relocation to help me slow down a bit but as I am getting back to normal after relocation and having a child I do need to get back on planning. your print out idea sounds very useful to me

  2. Making DIY planner always ignites my interests. Maybe someday I’ll create one for myself as well. As for this year I’ve just bought a ready made planner but having a plannner you created yourself is really much better and personalised

    1. You can try it anytime. The nice thing about printing your own is that you can have exactly the types of pages you use and none of the ones you don’t!

  3. I definitely need to get a lot more organized, I love the idea of maintaining a planner, that’s a brilliant idea.

  4. This information is so helpful especially the printer information about using a cartridge instead of toner. Thank you for sharing!

  5. I have a friend that gets super fancy with her planners. I just make notes in my phone but this looks way more fun.

    1. Ooohh! Yes, it’s lots of fun and makes you feel all nice inside when you open your planner and see pretty pages!

  6. I love this idea! I hadn’t thought about printing my own pages, I like that it gives you more options to customize everything to your liking. I love my journal and tips like these are helpful.

    1. You’re welcome! Yes, for myself, I like to print a lot of Note pages especially! Lol!

  7. This is a great option for those who are looking for a more customizable look for their planner. I’m sharing with a friend who has been asking about the best planners.

  8. I need a planner. I used to use them, but then I just got too busy after having my daughter. Now I’m feeling disorganized and could use one. I loved reading through this, and I think it’s fabulous that you can print out A5 planner pages at home!

    1. I hear ya! After my first kid was when I first started using a planner properly because things were chaotic. But I started small with just the Daily Planner page. Start where you are and grow from there. 🙂

  9. I am currently in the process of creating and setting up my planner. With my busy lifestyle, I’ll need to ensure I create it in a fun way so I will be exciting to look into it every day.

    1. Awesome! Yes, when it looks this good, you actually WANT to work just so you can open up your planner in Starbucks in clear view of passers by! Lol!

  10. Wow, I didn’t know you could print the inserts to planners. I didn’t much about planners before this. I could basically make a DIY planner!

  11. As someone who likes journaling, this is absolutely a great idea and would love to try this one out. Thanks for sharing this with us, definitely trying it soon.

  12. Gosh I used to print planner pages, but switched back to a book planner, after seeing this, maybe I want to print again. We will see at the end of the year! Thanks for the tips! And your pages are so pretty!

    1. Yes! It’s hard to go back to static pages when your planner can look so pretty with printed ones!